VOLI Data

E-Invoices

Many businesses struggle with the complexity of sending electronic invoices (E-invoices) due to varying formats, compliance requirements, and validation checks. Manually handling these processes increases the risk of errors, rejected invoices, and inefficiencies in payment processing.

To streamline this, businesses need an automated, end-to-end solution that ensures invoices generated in Maconomy are correctly formatted, validated, and successfully delivered through the PEPPOL network.

Explore Electronic Invoices

The Process & Technology behind it

Flowchart showing process of receiving invoices in VOLI Data, including email PDF invoices being forwarded, scanned, modified or approved by user, and transferred to Maconomy, with logos of VOLI Data, SPROEM, TrueCommerce, Deltek, and Maconomy.
Flowchart explaining how invoices are sent in VOLI Data, showing methods as email PDF or electronic invoices via TrueCommerce or Sproom, including steps of data identification, PDF printing, email dispatch, XML file generation, and status updates in Maconomy.

1. Invoice Generation in Maconomy

When an invoice is sent from Maconomy with the customer’s payment mode set to "E-invoices", the system extracts all relevant invoice data fields.

2. Data Transfer to Volidata

The extracted invoice data is transferred to Volidata, which processes and converts it into the PEPPOL XML format required for electronic invoicing.


Validation Check #1: Volidata verifies that the customer is valid before proceeding.

3. Export & Import into Sproom,

TrueCommerce, Bizbrains

The generated PEPPOL XML invoice is exported and then imported into Sproom, TrueCommerce, Bizbrains, the platform responsible for final delivery.


Validation Check #2: Sproom performs instant feedback checks:

  • Is the document properly formatted?

  • Does the recipient exist in the PEPPOL network?

  • Are all required fields correctly populated?


4. Error Handling & Confirmation

If validation errors occur at any stage, feedback is provided for quick corrections.

Once validated, the invoice is successfully delivered to the recipient via the PEPPOL network.

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Key Features of E-Invoices

Automated Data Extraction

Invoice details are pulled directly from Maconomy.

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PEPPOL XML Generation

Volidata converts invoice data into the required PEPPOL format.

Instant Feedback Loop

Errors are flagged immediately, reducing rejected invoices.

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Multi-Step Validation

Checks occur in Volidata (customer validity) and Sproom (document structure & recipient).

Seamless Integration

Ensures invoices move smoothly from Maconomy → Volidata → Sproom → PEPPOL.

Key Benefits

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Eliminates Manual Work – No need for manual invoice formatting or validation.

Ensures Compliance – Adheres to PEPPOL standards and validation checks.

Reduces Errors – Early detection prevents invoice rejections and delays.

Improves Payment Processing – Ensures invoices reach customers efficiently.

Explore our other Invoice Solutions

VOLI Scan

Open webpage displaying a scanned invoice on the left and a form with invoice details on the right, including fields for vendor number, invoice number, date, total amount, and approval options.

Email / PDF Invoices

Screenshot of an email draft from Voli Tech.ai to a customer, with a PDF attachment named 1010559.pdf, dated Tuesday, March 4, 2025, at 2:00 PM. The email mentions an enclosed invoice and provides contact info for questions.